| THE MIAMI VALLEY GOLF COURSE |
SUPERINTENDENTS ASSOCIATION, INC.Regulations as of April 17, 2006ARTICLE INAME-OBJECTSection 1.The name of this organization shall be The Miami Valley Golf Course Superintendents Association, Inc. Section 2.The object of this organization shall be to advance the rights and sciences attendant upon, pertinent or related to the occupation of golf course maintenance, to unite all interested golf course superintendents into a professional group for the collection, preservation and dissemination of scientific and practical knowledge and information and thus affecting more efficient and economical maintenance of golf courses. ARTICLE IIQUALIFICATION, APPLICATION FOR AND ADMISSION INTO MEMBERSHIPSection 1.It shall be a condition precedent to admission to membership in this Corporation that each applicant shall furnish satisfactory evidence of his qualifications for membership and the Board of Trustees of this Corporation shall be the sole judge of his qualification. To qualify as a CLASS A, B, C, or E member the applicant must be currently employed as stated in that classification, except that if a member loses his job he shall have a two (2) year grace period to again obtain employment within a qualifying classification, if at the end of that two year grace period he has not obtained employment within a qualifying classification, he will have the option of becoming an associate member or being dropped from the membership. It shall be required of each member to accurately and honestly complete a statement of qualification for membership classification (to be provided with the annual dues statement), to be returned with his annual dues. The Board of Trustees shall place any member who does not include said signed statement into the Associate classification. All members of this Corporation as of November 3,1987 shall have the right to maintain at least a Class E membership so long as they desire if 1 ) their dues are kept current and 2) they furnish the required' statement. Only Class A, B, C, E, H, Rand S members shall have the privilege of attending any meeting of this Corporation except as the Board of Trustees may specify. Section 2.Joint Membership. Effective July 1, 1997, all new class A and B membership applicants must submit an application with payment for membership or evidence of membership with the Golf Course Superintendents Association of America and must maintain that membership thereafter. Section 3. Membership ClassesClass A.Golf Course Superintendent Members: To qualify for Class A Membership, an applicant shall have, at the time of application for membership, at least three (3) years experience as a golf course superintendent and be employed in such capacity. Class A members shall have all the privileges of membership in this association. Class SM.Golf Course Superintendent Members: To qualify for Class B Membership, an applicant shall have, at the time of application for membership, less than three (3) year's experience as a golf course superintendent, and be employed in such capacity. Class B members shall have all the privileges of the association, except that of holding office. Class C.Assistant Golf Course Superintendent Members: To qualify for Class C membership, an applicant shall be, at the time of application, employed as an assistant to a golf course superintendent, Class C members shall have all the privileges of the Association, except that of holding office. Class E.To qualify for Class E membership, an applicant must be interested in the growing, management or production of turfgrass, either individually for through employment by or other affiliation with, a company, proprietorship or association, and not qualified for membership in another class, and a substantial part of their business must be directly related to golf turf. Class E members shall have all the privileges of membership in this Corporation except those of voting and holding office. Class H.Honorary Members: To qualify for Honorary Membership, the individual must be recognized 64 annually by the Board of Trustees for contributing in an outstanding manner to this association or profession or related field. Class H members shall not be required to pay dues or assessments of the Corporation and shall have such privileges of the Corporation as the Board of Trustees may specify from time to time, except those of voting and holding office. Class R.Retired Members: Any current member in good standing with this Corporation with a minimum 70 of 10 years of continuous membership who retires and no longer seeks employment within the scope of activities of any membership class of this Corporation may be given a Class R membership by the Board of Trustees. Class R members shall have all the privileges of membership in this Corporation afforded the member in his immediate previous classification, with the exception of holding office. Class S.Student Members: To qualify for Student Membership, an applicant must be a turfgrass student, enrolled in a formal course of education, or who has completed his formal education less than one (1 ) year prior to the date of application for membership. Student Members shall have such privileges of membership in the Corporation as the Board of Trustees may specify, except those of voting and holding office. Class Associate.Anyone interested in the goals and objectives of The Miami Valley Golf Course Superintendents Association, Inc. but not otherwise qualifying for membership may apply for and receive an associate membership. Associate members shall receive a special membership card so designating them. Associate members shall have such other privileges of the Corporation as the Board of Trustees may specify, except those of attending regular meetings, voting and holding office. Facility Membership.A facility membership is available to those facilities that operate with limited resources. The membership is in the name of the facility. However, the recipient of the membership benefits and information can be the superintendent, owner, or other representative selected by a golf facility. The facility is entitled to all privileges of membership, except those of voting and holding office. Section 4Application for Membership: Any person desirous of obtaining membership shall make application therefore in writing to the Secretary upon forms to be provided by and made available by said Secretary and such applications shall, among other things, contain a concise statement of the candidate's training, qualifications and experience; shall be signed and acknowledged by said applicant and each such applicant shall be endorsed for membership upon said application by two members hereof in good standing. The completed application must be accompanied by remittance of one year's dues. In case of refusal of membership to any applicant, the amount remitted with his application shall be returned. Section 5Approval or Rejection of Applicant: Application for membership shall be approved or rejected by a majority of the Board of Trustees. Any rejection of applicant for membership may be appealed in writing or in person by said applicant at the next regular meeting of the Board of Trustees or at any special meeting called for such purpose. ARTICLE IIIDUES-ASSESSMENTS-MEMBERSHIP CERTIFICATESSection 1.Regular Dues: The regular dues shall be the sum fixed at any regular meeting of this Corporation as approved by a majority vote of members present at the regular meeting. Invoices for membership dues shall be mailed to all current members on December 1st for the coming year. After February 1st, "Second Notice" invoices will be sent to all unpaid members. A $5.00 billing charge will be added to all dues billed and not paid by February 1st. Additionally, a follow-up letter will be sent after the March Membership Meeting. to any members whose dues are still not paid. After April 1st, any member whose dues are still not paid will be dropped. Those members dropped may be reinstated upon payment of dues owed plus a $5.00 reinstatement charge. Section 2.The Board of Trustees may, in its discretion, when requested in writing, temporarily excuse or extend time of payments of regular dues or assessment for any member for a period of six (6) months. Section 3.Assessments: Where necessary and decided by a majority vote of the Members for payment of any existing deficit or potential deficit, there may be levied a special assessment in addition to annual dues, to be paid by each Member. Such special assessments may not be levied more than once in any fiscal year and shall not exceed an amount equal to the annual dues fixed for such year. Section 4.Membership certificates shall be issued to each member of the Corporation as soon after his election as may be possible, certifying his membership in the Corporation and designating the class of his membership. Said certificates shall be in such form as the Board of Trustees may from time to time prescribe. ARTICLE IVMEETINGS-ELECTIONSection 1.The Corporation will have an Annual Meeting scheduled by the Board of Trustees. Location will be announced in advance. Section 2.The Corporation will also have regular meeting of the members of this Corporation. Location of all meetings will be announced in advance. Section 3.The Nominating Committee shall nominate at least two Class A and/or B members for the two trustee positions due for election. Class B members may be nominated provided no class B member is currently serving as Trustee at any time. These nominations shall be presented at the annual business meeting. At this time, additional nominations from the floor will be accepted with the consent of the nominee. Ballots will be mailed to all Class A, B and retired A & B members within 10 days of the meeting. Votes shall be cast upon the ballots provided and returned to the Secretary-Treasurer A majority of the votes cast and returned within a time prescribed by the Board of Directors will determine the new officers. Results of the election shall be distributed.Nomination from Floor must have consent of nominee from Floor. Section 4.Any vote of 51 % or more of the A, B, & Retired A & B Members of this Corporation represented at any MVGCSA meeting shall constitute a Quorum. A majority of the votes cast at any of these meetings shall be decisive of any action. Section 5.Special meetings of the members of the Corporation may be called by the President, Vice President,Secretary or by 25% of the voting membership providing written notification is mailed to all members at least seven days prior to the meeting. Section 6.Only Class A, B and Retired A & B Members shall be considered voting members. ARTICLE VBOARD OF TRUSTEESSection 1.At the annual meeting of the members, there shall be elected by the voting members two persons that must be either class A or B members of the Miami Valley Golf Course Superintendents Association to serve on the Board of Trustees, who shall serve for a period of two-years. No person elected under this Article V, Section 1 may also hold the position of the Corporation's President or Vice President. Section 2.In addition to those persons elected by the voting members, the Board of Trustees shall have the following ex officio members who shall be considered for quorum purposes and who shall be entitled to vote: the President, the Vice President, the Secretary-Treasurer and any committee chairman appointed by the President, including but not limited to, the program chairman, the Divots editor and the industrial representative. A majority of all voting members of the Board of Trustees shall be GCSAA Class A or B members of the Golf Course Superintendents Association of America. Section 3.The authorized number of trustees shall include those elected by the voting membership as well as ex officio members. Section 4.The quorum necessary for the transaction of business shall be not less than a majority of the Board of Trustees. Section 5.Duties and Powers of Board of Trustees. (a) The Board of Trustees shall have general charge and management of the affairs of the Corporation. (b) Said Board of Trustees shall at each annual meeting make full report of its acts and doings during the preceding fiscal year and shall further cause to be made, audit of the Treasurer's books and present a reconciliation thereof to the membership at such annual meeting. Copies of such reports shall be available to all regular members at said annual meeting. ARTICLE VI207 OFFICERSSection 1.There shall be elected biannually by the Board of Trustees the following named officers: Vice-President (President-Elect) Secretary-Treasurer who shall hold office for a period of two years and until their successors are elected and who shall perform the duties hereinafter prescribed for each of such offices. The preceding Vice-President as President-Elect shall automatically succeed to the office of President. Only current Class A members who have served as trustees of the Corporation (or directors of the Association prior to its incorporation) and who are Class A or B members of the Golf Course Superintendents Association of America shall be eligible to serve as the President, Vice-President, or Secretary-Treasurer. Section 2.If vacancies shall occur in any office, except that of Vice-President, or if vacancies shall occur in the Board of Trustees, such vacancies shall be filled by appointment by the President and such appointee shall serve the unexpired portion of the term for which the predecessor shall have been elected and until his successor shall be duly elected. If vacancy shall occur in the office of Vice-President, a special election by the Board of Trustees shall be held at the next regular meeting to fill said vacancy. At the first meeting of the members, four persons shall be elected by the voting members to serve on the Board of Trustees, two of whom shall serve a one-year term and two of whom shall serve a two-year term. Thereafter, there shall be elected annually by the voting members two persons to serve on the Board of Trustees who shall serve for a period of two years. No person elected under this Article V, Section 1 may also hold the position of the Corporation's President or Vice President. Section 3.Office President: The President shall, during the recess of Board of Trustees, have general charge and supervision of the affairs and property of the Corporation, subject however, to such rules and regulations as may be made by the Board of Trustees. He shall preside at all meetings of the Corporation and Board of Trustees and shall be ex officio member of all committees. He shall submit reports to the Board of Trustees and give such information on affairs of the Corporation as may be required, and make such recommendations as he may think proper. He shall appoint all committees, said appointments to be subject to the approval of the Board of Trustees, except that where the action is required of such committee or committees prior to any such meeting of the Board of Trustees, such approval of appointment shall not be required. The President shall serve for a term of two, (2) years. Section 4.Office of Vice-President: In case of the absence or inability to act of the President, the Vice-President shall, during the period of such absence or disability, perform the duties herein before prescribed for the President. In the event of the office of President shall become vacant because of his death, resignation, removal, the Vice-President shall perform all the duties of the President. In the event that both the office of the President and Vice-President shall become vacant or those officers are incapacitated to act, these vacancies shall be filled by special election of the Board of Trustees at the next regular meeting. After serving a term of two years the Vice-President as President- Elect shall succeed to the office of President. Section 5.Office of Secretary-Treasurer: The Secretary-Treasurer shall attend all meetings of members of the Corporation, and of the Board of Trustees and shall keep a record of all the transactions at the meetings in a book belonging to the Association and to be kept for that purpose. He shall give due and proper notice as provided by the Regulations of meetings of the members of this Corporation and of the Board of Trustees, and shall be the custodian of the Corporation records and shall perform all the other duties usually performed by the Secretary of a like organization and such other additional duties as may be required of him by the Board of Trustees. The Secretary-Treasurer shall be awarded a yearly stipend for performance of office. ARTICLE VIICOMMITTEESCommittees shall be appointed by the President of the Corporation as he deems necessary. ARTICLE VIII AMENDMENTSSection 1.These Regulations may be amended at any regular meeting of the members, in quorum, without previous notice Section 2.An affirmative vote of two-thirds of all members present will be necessary. ARTICLE IXORDER OF BUSINESSSection 1.The order of business at all meetings of the Board of Trustees and the Corporation shall be as follows:
All matters coming before the Board of Trustees or the members, not coming within the order of business prescribed, and all disputed questions of parliamentary practice, shall be controlled by the Robert's Rules of order. |